Our Port Charlotte condo web design gives boards a clear place to share notices and approved records. Condo boards spend too much time answering the same requests for records, meeting notices, and news. Owners search emails and shared folders, unsure where to look. Public pages and private records need different access rules. A site that is hard to update adds work instead of saving time.
We have more than 24 years of website experience. Our condo web design serves boards across Port Charlotte, Punta Gorda, Englewood, North Port, Sarasota, Fort Myers, and Cape Coral. We know how condo boards work. Owners need a clear place to find news and records.
Our condo website design includes public pages that work on phones, plus a Protected Portal for approved records. A standard setup covers Home, About the Association, Amenities, Protected Portal, and Contact. Authorized board or manager accounts upload and update documents. Owners log in to read the records they can access. The setup includes meeting-notice posting and one-hour board training.
Why Choose Us for Condo Web Design in Port Charlotte
- You get a modern condo website that works on phones. Owners, board members, and buyers can find what they need.
- We build your site with performance and protected-record access in mind. Search rankings depend on more than the website.
- ADA-compliant website design is included. We review uploaded files and third-party tools separately and agree on any work they need.
- The core package includes your Protected Portal. Repair-request forms, event calendars, and online payments are optional additions.
- You work with a local team that has over 24 years of experience. We help Port Charlotte and Southwest Florida communities thrive online with condo web design.
Our Web Design Process
Initial Phone Consultation
First we start with a short, focused call to learn about your business. You share your goals, timeline, and what you need right now. We ask the right questions and confirm we’re the right fit before any work begins.
Primary Consultation
We define your Port Charlotte web design strategy, scope, and functionality together. Then cover design direction, content requirements, and SEO considerations. We set clear budget expectations upfront with no vague estimates and no surprises.
Design, Content & Development
We build design, content, structure, and functionality together as one unified system. Every decision centers on usability, performance, branding, and search visibility. The result supports your business goals, not just our portfolio.
Review, Refinement & Launch
You review the layout, content, and functionality and share your feedback. We refine until every detail meets your vision. Then we test across devices and launch your site polished, fast, and ready for real traffic.
What Is HB 1021 and Who Must Comply?
Section 718.111(12)(g), Florida Statutes sets the online document rules. They apply to an association managing a condo with 25 or more units that does not contain timeshare units. The law allows a website or a mobile app that users can download. It requires a protected area for unit owners and association employees. Unit owners must receive login details on written request. The 25-unit threshold took effect January 1, 2026. HB 1021 helped shape these rules. Use the current statute to guide the setup. See our website legal requirements guide for related website topics.
Running an HOA instead? HOAs follow Chapter 720, not Chapter 718. Their website rule applies to associations with 100 or more parcels and took effect January 1, 2025. See our HOA web design page for details.
We’re not lawyers. Ask your association attorney to confirm what your board must post. We can work with them and apply their advice to your site.
The website gives you tools to post and read records. Your board or manager supplies the required records, approves redactions, and meets each deadline. We set up the agreed tools. Your association attorney can help guide how we organize the records.
Legal information reviewed October 24, 2026. This summary uses the current Florida statute. We plan public news and required notices apart from protected owner records. Protected files need access controls. Hiding a document link on a public page does not restrict access to the file. Your board approves what goes online and what needs redaction.
Port Charlotte Condo Web Design for Seasonal Owners
Port Charlotte and Punta Gorda condos run on a seasonal calendar. Many owners spend half the year up north. They can’t stop by the clubhouse to read the minutes or check the latest budget. Your website is how they stay in the loop.
Storms add pressure. Owners need damage updates, insurance news, and special assessment notices fast. A secure portal lets your board post once instead of answering fifty emails, with cloud services available for additional online infrastructure. See our web design portfolio for examples of how website layouts can present information clearly.
Reserve studies and milestone inspections bring their own questions. Post the reports and the board’s plan in one place. Owners who read the details themselves show up to meetings better informed.
Returning owners and people following updates from another state need to tell what is current. Give approved notices and documents clear titles and dates, and keep older material organized so it is not mistaken for the latest update. Explain where owners can find community news and how they request access to protected records. A clear contact route helps residents report a login problem without sending private documents through a public form.
Records and Compliance
Your association website needs more than a place to store files. The board or manager chooses what to post. They protect private details and assign someone to keep the information current. We set up the site and document tools around that process.
The exact records and posting deadlines can depend on your association’s circumstances. Have your association attorney confirm what must be posted, what should be protected, and when records are due.
What Your Condo Association Website Must Include
The statute lists the records that covered associations must share. The list below is a summary. Your board, manager, and association attorney should check the full list for your condo:
- Governing documents (declaration, bylaws, articles of incorporation)
- Current rules and regulations
- Approved yearly budgets and money reports
- Board and unit-owner meeting notices and agendas; approved board minutes for the preceding 12 months
- Current insurance policies where applicable to the association’s records and approved posting checklist
- Lists of current executory contracts and bids received after bidding closes; bid summaries or copies as required
- Director certifications
- Conflict of interest disclosures
We set up your Protected Portal, document tools, and meeting-notice posting. Your board or manager supplies and approves the records. They decide what to post.
Preparing Required Records for Your Website
Your portal is only as useful as the files you load into it. Gather these before we start your Port Charlotte condo web design. It keeps the launch moving.
- Collect your recorded declaration, bylaws, and articles of incorporation, plus every amendment. The articles must be the copy filed with the Department of State.
- Pull your rules, current budget, and latest financial report.
- Gather approved board minutes from the past 12 months. Add video recordings, or links to them, for any meeting held by video conference.
- List your active contracts and the bids you received in the past year. Summaries of bids over $500 stay posted for one year.
- Round up director certifications, conflict of interest disclosures, and contracts with directors.
- Add inspection reports, your structural integrity reserve study if it applies, building permits, and required affidavits.
- Mark private records for redaction. Protected owner information can’t appear online.
- Save each file as a PDF with a clear name and date.
Compliance Deadlines and Consequences
Section 718.111(12)(g) generally gives boards 30 days to post specified records after they receive or create them. Shorter deadlines still apply. Post unit-owner meeting notices and agendas at least 14 days before the meeting. Post documents listed on the agenda or for consideration and voting at least 7 days before it. For board meeting materials, follow the deadline for that board notice. The 30-day rule does not replace shorter deadlines.
A missed posting doesn’t by itself cancel a board decision. Paragraph 4 of 718.111(12)(g) says so. The rule still binds you, though. The state’s condominium division can ask for access to your website to investigate owner complaints, according to the Senate bill summary.
Posting records online and answering records requests are two separate duties. Under section 718.111(12)(c) , the deadline to provide requested records is 10 working days. Failure to provide them in that time creates a rebuttable presumption of willful noncompliance. Minimum damages for a willful denial are $50 per calendar day for up to 10 days. They begin on the 11th working day. The law sets other conditions for recovering attorney fees. Ask your association attorney how these rules apply to a specific request.
Portal Access and Ongoing Records
The Protected Portal gives authorized owners and association staff a private place to access records. Keeping accounts current helps ensure people have the access they need when board or management roles change.
Your board or manager remains responsible for approving records and meeting deadlines. Training covers portal use. If you want us to handle uploads or other ongoing work, we can do so through a maintenance and support package.
What Happens When Board Members, Managers, or Owners Change?
Managing access is part of the portal’s basic functions and your included board training. We show authorized board or manager users how to add or remove accounts, change access, and handle password resets. Your association controls who can use the portal and should update access when people change.
Who Manages Record Uploads After Launch?
Your board or manager can upload approved files after training. Condo Web Design Packages include one hour of training. If you need help uploading files or keeping the site current, a maintenance and support package can cover uploads and updates. Legal reviews and deadline tracking are not included.
Port Charlotte Condo Web Design Packages That Support HB 1021 Compliance
Your package includes a custom WordPress website that works on phones, tablets, and desktops. We tune page speed and include semantic HTML, SSL, a basic contact form, social profile links, Google Search Console, and schema markup.
We work with you on the agreed page content, refining what you supply and filling gaps. You receive one hour of board training and a free WordPress help chatbot. ADA-compliant design follows WCAG 2.1 AA. Hosting includes off-site backups. Your board or manager supplies and approves records, marks redactions, and tracks deadlines. After training, they can upload and update records through the portal, or we can handle uploads and updates through a maintenance and support package. Extra community tools are separate from required records.
You open and own your domain and provider accounts, with optional setup help from us. Domain, hosting, and provider charges are separate from the build. Newly created final artwork and design files become yours after full payment.
You review the site during the build and approve it before launch. We test the agreed pages and forms on phones, tablets, and desktops. Our 30-day warranty covers corrections to mistakes in our work. New features, client-requested changes, and ongoing maintenance are separate work.
Condo Web Design Packages
Starting at $900
Share news and records on a simple website. Owners can log in to read their association documents.
- Custom Design: Design built around your business and brand.
- Five Pages: Home, About the Association, Amenities, Protected Portal, and Contact.
- Protected Portal: Authorized board or manager accounts upload and update files. Owners log in to read the records they can access.
- Meeting Notices: Homepage notices or a clearly linked Notices area for agendas and supporting documents.
- Board Training: One hour on how to manage the portal, files, access, and notices.
- Basic Social Media Integration: Link your website to your social media profiles.
Popular Add-Ons
Optional Add-Ons
Choose the tools your business needs.
- Analytics: See who visits your site. Track the calls, bookings, or sales that matter to your business.
- Third-Party Integrations: Link the tools you use. We check that they work with your site.
- Additional Pages: Add more pages. Add pages as your site grows.
- Community Services: Payments, community calendars, amenity reservations, and unit listings.
- Resident Tools: Directories with agreed privacy controls, owner forums, and community surveys.
- Requests and Connections: Maintenance requests with photo uploads and management-software connections.
- Communication: Email notifications, newsletter signup, visitor information, and multilingual content.
Personalized Support Options
At Vontainment, we offer a range of support options to meet your diverse needs. Our tailored support solutions ensure that you receive the level of assistance you require, whether you’re looking for flexible, on-demand help or a comprehensive and ongoing maintenance package. We understand that every business has different requirements, and our support options are designed to adapt to your specific needs and budget, providing you with peace of mind and exceptional service. We offer the following options:
- Basic Monthly Maintenance
- Service Calls (No Commitment)
- Custom Maintenance & Support
Learn more about our support options in our custom support services.
Ready to Launch Your Port Charlotte Condo Web Design?
Book your free consultation online, or call us at (941) 313-2107 to talk now. Tell us what owners ask for most, and we’ll build the site around it.
The consultation costs nothing and takes about 30 minutes. We’ll go over your needs on the phone and can send a project proposal that same day. For more complex projects, or if you’d rather meet face to face, we’ll set up a sit-down, in-person consultation.
Condo FAQs
A condo association website is an online home for rules, documents, news, events, and member tools. Owners and residents use it to stay in the loop. It makes talking easier, keeps key facts in one place, and builds community. A good site also helps you follow Florida law.
Section 718.111(12)(g) covers associations managing a condo with 25 or more units that does not contain timeshare units. The law allows a website or a mobile app that users can download. It must offer protected access for unit owners and association employees. The 25-unit threshold took effect January 1, 2026.
The statute lists governing documents, financial records, notices, approved board minutes, and meeting videos. It also lists applicable inspection and reserve-study records, plus other documents. Ask your association attorney to check the full list, redactions, and deadlines with your board or manager. We set up the agreed records and access tools.
Yes. The core package includes the Protected Portal and meeting-notice posting. You can add payments, repair requests, event calendars, and other community tools. You can add these tools to your association website.
A web design team can set up the portal, document library, and access controls. They can also train your board. The association remains responsible for approved records, redactions, and deadlines. We can handle uploads and site updates through a maintenance and support package.
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